Frequently Asked Questions

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FREQUENTLY ASKED QUESTIONS 

We know as your group grows and changes you might experience some growing pains. We’ve tried to think about some of the challenges we’ve encountered and see if we can help you through them. 

WHAT DO I DO WITH A PERSON WHO COMES TO MEETINGS, BUT DOESN’T WANT TO BECOME A MEMBER? 

Some guilds have found that some individuals want to come to meetings, but don’t want to become a dues-paying member of the group. Some thoughts to consider for your guild are things like: 

  • Do you have a visitor fee for meetings? 
  • Do you have a visitor fee for in-meeting speakers? 
  • Do you allow people to attend more than one non-speaker meeting as a guest? Some guilds have written into their bylaws that someone may only attend one meeting as a guest before becoming a member. 
  • Does the non-dues paying person receive any guild announcements? 
  • Can a non-member attend events like workshops? Retreats? Sew days?
    • Will you have different pricing for members and non-members? 
    • Will you allow members first access and priority registration for events? 

Having the guild’s policy on visitors written into the bylaws will make it easier and less personal to address an individual who needs to join or stop coming to meetings. 


WHAT DO I DO WHEN A MEMBER MOVES AWAY, BUT STILL WANTS TO BE INCLUDED IN THINGS LIKE WORKSHOPS AND RETREATS? 

Some members who move away may still like to keep up with their original guild without being a paying member. Some things to consider are: 

  • Do you have an affiliate member level that allows for a smaller dues payment and event access at a different price?
  • Can these individuals stay in Facebook groups or email lists to continue to keep up with what is going on with the guild? 
  • Do these people receive any benefits since they are no longer members? 

 

GUILD COORDINATION WITH INDIVIDUAL MEMBERS

A big part of the MQG is fostering a sense of community. But our 5,000 individual members don’t always have the interaction with the larger community that you do through your monthly meetings. There may be times when you have extra space at a workshop or retreat; consider inviting Individual MQG members in your area to those events. You can work with the Member & Sponsor Manager (amanda@themodernquiltguild.com) to send an email to individual members. You can send it to every individual member in your state or every individual member in the city where you meet. 

 

WHAT DO I DO WHEN A MEMBER MOVES INTO MY GUILD FROM ANOTHER GUILD OR WANTS TO JOIN FROM BEING AN INDIVIDUAL MEMBER? 

Each guild will probably encounter this, especially if you are starting a new guild. Someone joins the MQG as an individual member, and then finds your group and realizes that where you meet is closer than they thought, or your meeting time has now opened up in their schedule for them to be able to attend. 

Some guilds have chosen to assess a lower dues amount for people transferring from an individual membership. Some subtract the dues about that the member has already paid to the MQG from their dues. Some assess the next tier down if they prorate dues. Other guilds have a smaller dues payment for joining later in the year, while others ask members pay the normal membership dues for the year. 

How you handle this is really up to each guild to decide. However, your board should have a plan before someone shows up wanting to transfer. 

 

As with all membership issues, if you are trying to figure out what to do reach out to other guilds in your area to see if they have addressed similar issues. You can also reach out to your MQG Regional Representative or the MQG Member & Sponsor Manager.

 

 

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